PRACTICAL GUIDE / UPDATED 20 SEPTEMBER 2026

Letter of credit document checklist.

A clear review order for teams preparing documents under a documentary credit. Apply the exact credit, every effective amendment and the rules governing the presentation.

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01

Establish the effective LC terms

  • Collect the complete issued LC and every amendment.
  • Confirm whether each amendment was accepted and which original clauses remain effective.
  • Identify expiry, place of expiry, presentation period and latest shipment date.
  • List every required document, number of originals and copies, issuer and signing requirement.
  • Preserve exact logical wording such as “and,” “or,” and named signatory alternatives.
02

Confirm core case data

  • Beneficiary, applicant and bank names and addresses.
  • LC number, issue date, currency, amount and tolerance.
  • Goods description, quantity, unit price and totals.
  • Incoterms, named place, shipment route and delivery destination.
  • Country of origin, marks, references and any prohibited additional data.
03

Review the invoice

  • Correct invoice type, issuer, buyer and required number of originals.
  • Goods description and values consistent with the credit and case data.
  • Currency, calculations, deductions, discounts and LC amount limits checked.
  • LC number, declarations and required wording included where called for.
  • Signature, countersignature, name, capacity and date completed where required.
04

Review transport and delivery evidence

  • Document type matches the required mode of transport.
  • Carrier, consignee, notify party, ports or places and shipment date are consistent.
  • Freight notation, clean status, originals and endorsement are completed where applicable.
  • Delivery note or receipt evidence carries the required confirmation, date and authorised signatory.
  • Physical execution and third-party issuance are treated as actions, not inferred from drafted text.
05

Review other required documents

  • Packing list quantities, packages, weights and marks reconcile with the invoice and transport document.
  • Bill of exchange amount, tenor, drawee and dates follow the credit.
  • Certificates and declarations contain the required statement and are issued by the required party.
  • Insurance, origin, inspection and other third-party documents are present where required.
  • Every required document is accounted for, even when CREDEXA does not generate it.
06

Run a cross-document review

  • Names, references, currency, amounts, dates and goods data agree across the set.
  • No document conflicts with the LC, an amendment or another document.
  • All originals, copies, signatures, countersignatures, stamps and dates are complete.
  • Outstanding actions have an owner and are resolved before presentation.
  • Keep a final presentation copy and a traceable record of decisions.
FROM CHECKLIST TO WORKFLOW

Keep each finding connected to its source.

CREDEXA turns applicable checklist points into document-level and cross-document review touchpoints, while keeping signatures and third-party evidence visible as human actions.

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